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November 2024
The NursingCAS Dispatch is a monthly newsletter designed to update you on current happenings at NursingCAS. The newsletter features:
- NursingCAS Know-How including key features, resources, recruitment opportunities, and reminders
- NursingCAS by the Numbers featuring metrics showcasing application statistics and other relevant data
- User Updates to keep you in the loop, so you can keep your team and applicants in the loop
- Q&A providing answers to some of the most frequently asked questions from school users
 NURSINGCAS KNOW-HOW
Webinar: Analytics by Liaison for NursingCAS
AACN encourages NursingCAS schools to register to attend the Analytics by Liaison for NursingCAS webinar on Tuesday, November 19 at 3:00 p.m. ET. This powerful admissions tool is available to all NursingCAS schools as a FREE member benefit.
Analytics by Liaison is a Tableau-based dashboard that pulls data from NursingCAS and allows programs to track year-over-year data. Users can utilize Analytics to organize data into dynamic reports with accompanying infographics for an accessible overview of the applicant pool. Please join us to learn how your nursing program can utilize Analytics by Liaison to turn data into useful information to help your team manage strategic admissions initiatives!
Recording Available: NursingCAS Demo Webinar
Are any members of your team new to NursingCAS or in need of a refresher? Review the webinar recording of the NursingCAS Overview: A Demonstration of the Student Application and Admissions Management Portal webinar held last month. Prospective and current NursingCAS users are encouraged to review the recording for a walk-through of the platform and an overview of best practices and useful tools in WebAdMIT.
Recording Available: NursingCAS Student Webinar
AACN held a webinar for prospective NursingCAS applicants, Preparing and Strengthening Your NursingCAS Application last month. The recording of the webinar is now available. AACN encourages admissions and recruitment teams to review the webinar recording to learn about NursingCAS from the applicant’s perspective. Schools can consider hosting similar webinars to support their applicant pool as well. Please share the recording with your in-progress and prospective applicant pool.
Webinar content includes:
- Detailed overview of the NursingCAS application
- Guidance on requesting transcripts and submitting coursework entry
- Answers to FAQs (application statuses, references, etc.)
- Tips to avoid common mistakes
- Recommendations to ensure quick application processing times
- Resources available for NursingCAS applicants
Featured Liaison Academy Course: Building Your Review Process in WebAdMIT: What You’ll Need to Do Early in Cycle
The Building Your Review Process in WebAdMIT course in Liaison Academy discusses all the features of WebAdMIT that will help users review applicants. The course helps users create a basic review process using:
- Requirements
- Custom Fields
- Assignments
- Interviews
Create a free account with Liaison Academy and become a NursingCAS superuser!
NursingCAS Applicant Newsletter & Recruitment Event Calendar
The Applicant Newsletter, provided by AACN, is emailed to 160,000+ NursingCAS applicants the third week of every month. This newsletter is for programs affiliated with NursingCAS only. Program submissions are FREE and due on the Friday prior to publication. Posts must relate to one of the three topics below or they will be removed. Please submit an announcement using the form on our website.
Here is some additional information on how schools can leverage each section of the Applicant Newsletter:
- Open Seats: Use this section to provide notifications to applicants about NursingCAS programs with available space. You can share information about one specific program or multiple programs in one announcement. You can highlight the program by providing information relevant to your nursing school, specific program requirements, location, accreditation, program cost/scholarships, specialties, etc.
- Deadline Extensions: Use this section to share announcements about deadline extensions for your NursingCAS programs. You can share information about your programs, the new deadlines, and any requirements that might have changed (if applicable).
- New Programs: Use this section to highlight any new programs that have joined/launched in the Application Portal since the last newsletter.
We recommend including contact information for representatives or links to your website and the NursingCAS application within the announcement. Visit the Newsletter Archive for samples of previous submissions.
The NursingCAS Events Calendar is a great platform for publicizing your program’s recruitment events. These events include student information sessions, virtual fairs, open houses, and other recruitment events that connect your institution with potential applicants. You can submit items to the Events Calendar using the Applicant Event Form. This calendar is distributed to 160,000+ students each month.
Register Now! Experience: LIAISON | San Antonio
Registration for Liaison International’s Experience: LIAISON | San Antonio is now open! This three-day event will take place on June 16 – 18, 2025. Join Liaison’s community of higher education admissions and enrollment professionals as they celebrate, connect, discover, and grow. Register by November 29 to take advantage of the $495 early bird rate and save on the cost of admission! Interested in speaking at this event? Submit your proposal by November 17, 2024, to share your story, showcase your insights, and be a catalyst for positive change in higher education.
WebAdMIT Sandbox Environment Refresh
Are you utilizing the WebAdMIT Sandbox? If not, you should be! Sandbox is a duplicate test platform useful for testing and training purposes; any actions performed in Sandbox will not affect the live data in production. This tool provides users with a safe, “near-production” environment to submit test applications and run sample exports, among other actions. The WebAdMIT Sandbox is a copy of the WebAdMIT production environment with sensitive applicant information (such as surnames, email addresses, etc.) obfuscated.
The WebAdMIT Sandbox is refreshed between 9:00 a.m. and 2:00 p.m. ET every Monday. If Monday is a US or Canadian holiday, deployment is the next business day and includes all system changes from the preceding release. The WebAdMIT Sandbox environment is refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current Sandbox will be overwritten.
 BY THE NUMBERS
Top NursingCAS Webinars of 2023
NursingCAS hosts webinars throughout the year to keep both school users and student applicants engaged and up-to-date on best practices, cycle milestones, and more! In 2023, NursingCAS webinars received more than 4,800 registrants!
- Student Webinars: The NursingCAS student webinar “Preparing & Strengthening Your NursingCAS Application” provides students with an overview of the application and teaches best practices for transcripts, coursework entry, and communicating with their schools! Last year, over 3,000 students registered for these webinars.
- School Webinars: NursingCAS provides webinars for school users on WebAdMIT best practices, configuration tools, student engagement and marketing resources, cycle deadlines, and more.
Have you attended a NursingCAS webinar? If not, keep an eye out for the next one – and be sure to check out our catalog of webinar recordings.
 USER UPDATES
This section provides monthly updates on new features and enhancements available within the Applicant Portal, Configuration Portal, WebAdMIT, and information on upcoming training opportunities. Please note that these are only a few highlights of Liaison’s recent enhancements. A complete list of recent WebAdMIT Release Notes is available.
Subscribe to WebAdMIT Release Notes
WebAdMIT Release Notes provide a summary of enhancements and new features that are made available in the Applicant Portal, Applicant Gateway, Configuration Portal, Letters by Liaison, and WebAdMIT. Want to receive Release Notes emails? Subscribe here.
Optional Multi-Factor Authentication (MFA) for WebAdMIT
You now have the option to activate multi-factor authentication (MFA) using any standard two-factor authentication (2FA) app (e.g., Google Authenticator, Microsoft Authenticator, Authy). You can activate it by clicking Account in the top right corner, then clicking Enable MFA.
If you activate it, you’ll follow the standard MFA process, including verifying your account with a six-digit code. This enhancement provides you with an alternate way to securely manage your WebAdMIT account.
New Documentation for WebAdMIT: Creating and Managing Your WebAdMIT Account
Liaison International has consolidated creating and managing WebAdMIT account information into a separate guide so that users can more easily search for and seek help with their accounts.
Now Available – Shared Lookup Table Updates for Fall 2024
Please pass this important information along to your IT team. If you are exporting data into a campus system, work with your IT team to determine if updates need to be made.
New lookup table values appeared in the Applicant Portal on September 8, 2024. You can view the lookup value changes on the Shared Lookup Table Updates page. If your school created a “crosswalk” from the WebAdMIT data to the local data in your campus system’s Student Information System (SIS) or Customer Relationship Management (CRM) systems, it might need to be updated with newly added options, once released.
 Q&A
Q: What is the difference between a “Completed” application and a “Verified” application?
A: The status of an application depends not only upon the applicant, but also upon the way that the transcript and coursework sections have been configured by your school.
If your school does not require Official Transcripts – meaning that you accept unofficial transcripts or do not require transcripts at all – then the final stage that an application can reach is “Complete.”
If your school requires Official Transcripts, the final status that an application can reach is “Verified.” If schools in this category do not require full coursework entry from applicants – requiring prerequisite entry only or no coursework entry instead – then NursingCAS will provide schools with per-transcript and overall GPAs. However, schools that require official transcripts and full coursework entry will be provided with more specific GPAs, including GPAs by course subject, GPAs by school, and GPAs by academic year.
“Verification” is the process used to ensure that all coursework has been entered correctly and consistently. This process is necessary because credit values, grade values, and course subjects vary widely from schools to school, and standardization is required so that schools can accurately compare applicants.
Below is a quick overview of how your program requirements impact the status of an application. For additional information, please visit this page in the NursingCAS Applicant Help Center.
For more information on transcript and coursework requirements, please visit the Colleges Attended and Transcript Entry pages in the NursingCAS Applicant Help Center.
If you would like to change the way that your transcript and coursework sections are configured for an upcoming cycle, please make note of this during the configuration process that takes place in late spring/early summer. If you have any questions, please reach out to the WebAdMIT Help Center (information provided below).
Support for WebAdMIT School Users
As always, the dedicated WebAdMIT Client Support Specialist Team is available Monday through Friday, 9:00 a.m. – 5:00 p.m. ET to assist with questions about WebAdMIT features. The team can be reached at (857) 304-2020 or webadmitsupport@liaisonedu.com. Training is also available via webinars, on-demand courses, and the Liaison Academy. Please visit the WebAdMIT Help Center for further information.
Make sure to sign up to receive important notices through the Liaison CAS Status page for updates on future CAS and WebAdMIT outages.
If you have any questions, please contact Taylor Jaczko, AACN’s Director of Application Services, at tjaczko@aacnnursing.org. |
