NursingCAS Dispatch

Stay Connected & Informed
The NursingCAS Dispatch is a monthly newsletter intended to keep you up to date with current happenings at NursingCAS. The newsletter will feature:
  • User Updates to keep you in the loop, so you can keep your team and applicants in the loop.
  • NursingCAS by the Numbers, a metric to showcase application statistics and other relevant data.
  • NursingCAS Know-How, an in-depth examination of a NursingCAS feature.
  • Social Beat, which will feature nursing and admissions news from around the web.

User Updates
  1. Shared Lookup Table Updates for Fall 2019
  2. Next Generation ACCUPLACER Test
Shared Lookup Table Updates for Fall 2019
Periodically, Liaison International receives requests to update the WebAdMIT lookup tables to include additional response options for some of the standard questions in the Applicant Portal. Some updates can potentially impact schools that are leveraging that data in WebAdMIT exports. This document contains a timeline and guidance for optimal implementation. Please share the below information with your Information Technology (IT) teams, if you currently export data from WebAdMIT to your school’s Student Information System (SIS) or another database.
Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared “lookup tables” which are viewable in your CAS’s/UniCAS’s Custom Export Layout (CEL) file (located under Help in WebAdMIT).
October 20, 2019: New lookup table values appear in the Applicant Portal.
October 25, 2019: If applicable, changes to GPA calculations are complete and available in WebAdMIT.
Changes to WebAdMIT Custom Export Layouts and the Master College List
The new CELs are now available and contain the new lookup table values. The Master College list is not published in our CELs.  Instead, it is available in our Help Center.  You can view these changes/additions below.
If you currently export data from WebAdMIT to your school’s Student Information System (SIS) or another database, share this information with your Information Technology (IT) team. As of October 20, 2019, applicants will be able to select the new options in the application.
If your school imports these fields directly from our system to yours, these new options will begin appearing in your exports as applicants select them.
If you created a “crosswalk” from WebAdMIT data to your local data in your SIS/CRM, you may need to update this crosswalk for the newly added options.
If you need assistance, contact WebAdMIT Client Support Specialist Team at or (857)304-2020.
WebAdMIT Updates
Once the new lookup table values become available to applicants on October 20, 2019, they’re reflected in WebAdMIT in the applicant’s profile, within the application PDF, and in lists and exports. Additionally, the new GPA calculations, if applicable, take effect on October 25, 2019.
Future Changes
Lookup table change requests should be sent to your Account Manager, who will compile and review these requests prior to inclusion in the next lookup table update. A similar schedule will be provided closer to that time.
Fall 2019 Look Up Changes
  • College Updates
  • Country Updates
    • Change the name of Macedonia to North Macedonia
  • State Updates
    • Add IT-SD (Sud Sardegna, Italy)
    • Add NO-50 (Trøndelag, Norway)
    • Correct name of “Fès-Meknès”
  • County Updates
    • Add “Howard County” (Indiana)
    • Change “Dade County” to “Miami-Dade County” (Florida)
  • Degree Updates
    • Add “Master of Orthotics” and Prosthetics as a new Degree
    • Change “Industrial Distribution” to “Masters of Industrial Distribution” (done in CAS, needs to be done in WA)
  • Majors Updates
    • Add Human Resources
    • Add Folklore
    • Add Anesthesia Tech
    • Add Computer Tomography
    • Add Paramedic
    • Add Histotechnology
    • Add Practical Nursing
    • Add Massage Therapy
    • Add Medical Laboratory Tech
    • Add Mortuary
    • Add Magnetic Resonance Imaging
    • Add Occupational Therapy Assistant
    • Add Radiation Therapy
    • Add Radiography
    • Add Recreational Therapy
    • Add Veterinary Tech
    • Occupation Updates
    • Add Physical Therapist
    • Add Physical Therapist Assistant
    • Change “Health Related Assistant (Medical, Dental, Physical Therapist, etc.)” to “Health Related Assistant (Medical, Dental, etc.)”
    • Change “Professional Health Specialist (Podiatrist, Optometrist, Chiropractor, Physical Therapist, Speech Pathologist, etc.)” to “Professional Health Specialist (Podiatrist, Optometrist, Chiropractor, Speech Pathologist, etc.)”
    • ADEA Advanced Dental Education Program Type Lookup
    • Add “Anesthesiology”
    • Add “Other Dental Education Program Type Not Listed”

Next-Generation ACCUPLACER Test

Applicants can now self-report their Next-Generation ACCUPLACER scores under the Standardized Tests section. WebAdMIT users can access both the self-reported classic and Next-Generation ACCUPLACER scores on the Applicant Details page under the Standardized Tests panel. The field names for each test have been updated to reflect the test content. These fields are also available in the List Manager and Export Manager. Field names and score ranges for the class and Next-Generation ACCUPLACER tests can be viewed in the full Release Notes #9.

By the Numbers

Thank you to everyone who participated in AACN’s first Discover Nursing Virtual Fair on September 19th, 2019! The Virtual Fair was successful in capturing 1,766 individual registrants. Among the prospective students who participated in the event, 43% were interested in pursuing a Bachelor of Science in Nursing as a second degree, which was the most commonly stated degree of interest. The Entry Level Master’s Degree in Nursing was the second most common response with 25% of participants indicating it as a degree of interest.

The Virtual Fair allowed students to chat directly with school representatives and ask questions that would aid their decision-making process. Following the virtual fair, one student stated,

“I found two more schools that I was interested in applying to through the nursing fair. I enjoyed talking to the different representatives and getting to know some of them. This makes me feel that these schools really care about their students and future students.”

NursingCAS Know-How

Tips for Increasing Applicant Submissions and Yield

Is your program seeking tips on how to encourage applicants to follow-through to submission to your program? Consider utilizing WebAdMIT’s Local Statuses and Email Templates to drive engagement with your prospective students! These features can help students learn more about your program and encourage them to remain in the enrollment pipeline with personalized communications.

Local Statuses allow programs to track applicants throughout each stage of the admissions process. These statuses are fully customizable and can be categorized based upon your school’s process. Best of all, local statuses can be managed in batches for efficiency. As an added feature, programs can choose to create and attach Email Templates, which will automatically be sent to applicants as they progress throughout your process. These emails can be personalized, branded to your institution, and updated periodically to highlight your program.

Ideas for Personalized Email Templates:

  • Advertise for recruitment events/open houses
  • Provide tips/support for submitting application materials specific to your program
  • Highlight recent faculty accomplishments/research areas
  • Review unique features of your program (clinical experiences, education abroad, etc.)
  • Post interview dates
  • Promote upcoming webinars with faculty/students

As always, the WebAdMIT Client Support Specialist Team is available to assist with implementing these features at or (857)304-2020.

Social Beat

Social Determinants of Health: A Required Curriculum

As our healthcare system changes to a model that promotes not only treating and curing disease but preventing illness in the first place, healthcare providers must be prepared to keep their patients healthy. Many health professions schools across the country are now teaching their students about the reality that the burden of disease is greater in some population groups than others, a concept more succinctly referenced as healthcare disparities.

Learning to Work with Intelligent Machines

The introduction of sophisticated analytics, artificial intelligence, and robotics has disrupted “on-the-job learning” in the health professions. How, then, will employees learn to work alongside these machines? Matt Beane gathered data on the challenges robotic surgery presented to senior surgeons, residents, nurses, and scrub technicians (who prep patients, help glove and gown surgeons, pass instruments, and so on), focusing particularly on the few residents who found new, rule-breaking ways to learn.