NursingCAS Dispatch

Stay Connected & Informed

October 2020

The NursingCAS Dispatch is a monthly newsletter intended to keep you up to date with current happenings at NursingCAS. The newsletter will feature:

User Updates to keep you in the loop, so you can keep your team and applicants in the loop.
NursingCAS by the Numbers, a metric to showcase application statistics and other relevant data.
Social Beat, which will feature nursing and admissions news from around the web.

USER UPDATES

This section provides monthly updates on new features and enhancements available within the Applicant Portal, Configuration Portal, and WebAdMIT, as well as information on upcoming training events and opportunities.

CAS API Enhancements

Update to CAS API Configurations

CAS API is used to integrate the applicant data coming from the applications with the institution’s SIS/ERP system. Users are now able to use a “short name field” for a full custom question when mapping out an integration (e.g. the full question is What is your major? and the short name is major).

Update to Data Visibility Levels in CAS API

A CAS (centralized application service) can restrict the user’s view of applicant data based on a student’s application status. The data visibility levels are None (cannot view any applicant data), Partial (can only view select applicant data), or Full (can view all applicant data). NursingCAS allows users to have Full visibility of applicant data for all application statuses, therefore, users will see full applicant data in their institution’s SIS/ERP system.

Letters by Liaison Enhancement

Update to the Customer Service Email Address

Letters by Liaison is a portal for evaluators to submit their letters of recommendation. The customer service email address is now letters@liaisoncas.com; previously it was help@unicas.com.

WebAdMIT API Enhancements

Update to Inactive WebAdMIT Sessions

WebAdMIT now displays a warning message 5 minutes before a session closes due to inactivity. This enhancement ensures WebAdMIT meets 508 and WCAG 2.0 compliance standards. These standards will further help make electronic and information technology accessible to people with disabilities.

Update to Merge Field in WebAdMIT Email Templates
WebAdMIT allows users to create and save email templates for quick correspondence with applicants. Users can now add a merge field for the current date (i.e., today). This field will enter the date the email template is sent to the applicant. It is formatted as MMM d, yyyy (e.g., Jul 9, 2020) and is listed as a clock button.

Update to WebAdMIT Email Templates (New Copy Function)
Users can now copy existing email templates. This allows users to more quickly build and customize emails for applicants.

Update to Export Manager File Options
The Export Manager allows users to create and export files containing selected applicant data elements. The users are required to select a file type to complete the export request. If an applicant applies to more than one program at a school (i.e., organization), users (with appropriate access) can now choose if an applicant’s Designation field grouping data will be listed on multiple rows instead of one by selecting Multi-row Designation (.csv) or Multi-row Designation (.xls) files. In this scenario, the applicant’s information will populate on two rows, one for each program they applied to at your school, and all fields under the Designation field grouping (e.g., designation, application status, local status, etc.) will be listed as one column (e.g., Designation, Application_Status, etc.). Previously, users could only select Comma-Separated Values (.csv) or Microsoft Excel (.xls) files which populated applicant’s information on one row, and all fields under the Designation field grouping (e.g., designation, application status, local status, etc.) would be repeated (e.g., Designation_0, Designation_1, Application_Status_0, Application_Status_1, etc.). These file options are still available in the Export Manager. Please note additional details about this update by reviewing the October Release Notes.

New Documentation
Guide to Decision Code Changes and the History Panel
The History panel on the Applicant Details page displays a change log of the applicant’s CAS Updates, Local Status changes, and Decision Code changes. If a school user changes the Decision Code a Local Status is tied to, users will see those changes in the History panel. Be sure to review this section to fully understand the changes users should expect to see.

Final Applicant Processing Reference Guide
As a CAS approaches the end of a cycle, applicants must submit their materials or complete tasks by certain dates in order for the changes to appear in their application. Review the Applicant Processing Reference Guide to learn more about what may be expected of your applicants. Note that the final processing dates will be posted to the Applicant Help Center near the end of a CAS’s 2019-2020 cycle.

Training Opportunities

The following FREE webinars and virtual trainings are available for November and December 2020:

Sign Up to Access WebAdMIT Webinars
Liaison Academy offers WebAdMIT training webinars. Each one-hour webinar focuses on a specific WebAdMIT feature and offers best practices and tips.

Virtual Training: Enrollment Marketing for a Competitive Advantage (Nov 3-12)
Join virtually over a 2-week period to learn how to increase yield rates using WebAdMIT, convert more inquiries into applicants, how to incorporate a strategic communications plan into WebAdMIT or your CRM, and evaluate key metrics.

Webinar: Introduction to a Centralized Application Service (Tue. Nov 10, 1pm EST)
This FREE session will explain what a Centralized Application Service (CAS) is, how it works, and how it relates to WebAdMIT (cloud-based admissions software). Register now!

Webinar: Getting Started in WebAdMIT (Thu. Nov 12, 1pm EST)
Register now for this FREE session to learn more about commonly used WebAdMIT workflows, including the dashboard, applicant details page, admissions users, work groups, and more.

Webinar: Configuration Portal Training (Tue. Nov 17, 1pm EST)
During this FREE session, learn how to brand the home page of an application with an image and a color scheme, add instructional text to guide applicants, identify additional documents that applicants must submit, and more.

Webinar: How to Make the Most Out of Reviewing Coursework Entry: A Look Into WebAdMIT’s GPAs (Tue. Nov 17, 3pm EST)
Join this FREE session to learn about three types of WebAdMIT GPAs (Local, Prerequisite, Applicant), and the best way to use each in an admissions review process.

Webinar: Making WebAdMIT Work For You (Thu. Nov 19, 1pm EST)
Register now for this FREE session to learn more about making use of Local Statuses, benefiting from Custom Fields, creating a process to identify new applicants in WebAdMIT.

Virtual Training: Reviewing & Scoring Applicants: Best Practices with Assignments, Interviews, and Scoring in WebAdMIT (Dec 1-10)
Learn how to make the best use of the Assignments and Interviews features in WebAdMIT. Join virtually over a 2-week period to learn how to rank applicants and pinpoint the most qualified candidates through a series of hands-on exercises.

BY THE NUMBERS

SOCIAL BEAT

Liaison Acquires TargetX
“A statement from George Haddad, founder and CEO of Liaison, said, “Liaison is committed to serving the full student lifecycle. Together, we will complete the full lifecycle solution — reaching potential applicants earlier and engaging students, not only after they enter the classroom, but when they are about to enter the workforce and beyond. TargetX’s proven solutions will complement our existing enrollment marketing efforts and their retention software will help us take the next step in realizing this goal. We’re excited to work with their passionate, forward-thinking team to drive higher education forward.”

Selling Intellectual Heft
“Allegheny College unveils a new marketing plan to position the college as a serious place to study.”

3 Professors Reveal How Nursing Schools Are Adapting to COVID-19
“If there’s a bit of a silver lining to COVID-19 for nursing students and faculty, it’s been the opportunity to use simulation to create meaningful and safe patient scenarios for students they might not have the chance to experience in a traditional clinical placement.”

If you have any questions, please contact Stephanie Wurth, AACN’s Director of Strategic Partnerships, at swurth@aacnnursing.org.