September 2025
The NursingCAS Dispatch is a monthly newsletter designed to update you on current happenings involving nursing’s centralized application service. The newsletter features:
- Updates & Events including key features, resources, recruitment opportunities, and reminders
- NursingCAS by the Numbers featuring application statistics and other relevant metrics and data
- CAS Q&A providing answers to some of the most frequently asked questions from school users
 Managing Overlapping Cycles
The 2025-2026 NursingCAS cycle launched on August 7. The current 2024-2025 cycle will remain open through January 29, 2026. With two NursingCAS cycles open simultaneously for 5 months, it is important that users accurately update hyperlinks so students can access the application in the correct cycle portal. We highly recommend that users place “Apply Now” buttons throughout their college website to easily direct students to the application in multiple places. Please reference the URL and Hyperlinks page to review your options.
️ ️ Join Us: Discover Nursing School Virtual Fair on October 14
Mark your calendars! AACN is excited to announce that the NursingCAS Discover Nursing School Virtual Fair is coming Tuesday, October 14, 2025.
This virtual event will allow NursingCAS schools to connect with prospective students through live chat, video, and panel discussions. Take advantage of this opportunity to showcase your programs, engage with applicants in real-time, and identify top candidates to fill open seats!
AACN encourages all NursingCAS schools to register for the fair today to host a virtual booth. We look forward to supporting your programs and maximizing visibility to our national applicant pool through this event.
Recording Available: Steps to Ensure a Successful 2025-2026 NursingCAS Cycle
With the 2025-2026 NursingCAS cycle currently underway, we encourage you to review and share the recording of our cycle launch training webinar, NursingCAS: Steps to Ensure a Successful 2025-2026 Cycle, to set your team up for admissions success. The following topics are discussed:
- WebAdMIT best practices and efficiency measures: Local statuses, list manager, faculty/committee member review feature, automated scoring features, and more
- Steps to managing your applicant pool
- Tips for analyzing your applicant pool and recruitment efforts with the Report Manager and Liaison Analytics tools
- AACN and NursingCAS recruitment tools
- NursingCAS and WebAdMIT training resources
️ Featured Liaison Academy Course | EMP Onboarding Bootcamp: EMP Level 1
This set of courses is Part 1 of the EMP Onboarding Bootcamp, designed to introduce and familiarize you with the intricacies of Liaison International’s Enrollment Management Platform (EMP). Level 1 guides you through a sequence of on-demand courses and recorded webinars to provide a comprehensive and multimedia learning experience. Lessons include basic navigation and setup of the EMP interface, how to utilize the Groups feature in your admissions process, and how to build and apply Groups to your EMP outreach campaigns.
The intended audience for this course is individuals who are currently implementing EMP or have recently joined a team utilizing EMP and require knowledge on how to use the software.
For additional information, visit the EMP Quick Start Guide webpage.
Create a free account with Liaison Academy and become a NursingCAS super user!
 NursingCAS Applicant Newsletter
The NursingCAS Applicant Newsletter, provided by AACN, is emailed to 160,000+ NursingCAS applicants the third week of every month. This newsletter is for programs affiliated with NursingCAS only. Program submissions are FREE and due on the Friday prior to publication.
Posts must relate to a program’s Open Seats, any Deadline Extensions that have been implemented, or New Programs that have launched in the Application Portal since the previous newsletter.
We recommend including contact information for representatives or links to your website and the NursingCAS application within the announcement. Visit the Newsletter Archive for samples of previous submissions.
Submit an Item to the Applicant Newsletter today!
 NursingCAS Applicant Events Calendar
The NursingCAS Events Calendar allows you to publicize your program’s information sessions, virtual fairs, open houses, and other recruitment events that connect you with potential applicants! Submit an Item to the Events Calendar today!
Subscribe to WebAdMIT Release Notes
WebAdMIT Release Notes provide a summary of enhancements and new features that are made available in the Applicant Portal, Applicant Gateway, Configuration Portal, Letters by Liaison, and WebAdMIT. Want to receive Release Notes emails? Subscribe here.
Liaison provides monthly updates on new features and enhancements available within the Applicant Portal, Configuration Portal, WebAdMIT, and information on upcoming training opportunities. Please note that these are only a few highlights of Liaison’s recent enhancements. A complete list of recent WebAdMIT Release Notes is available.
 WebAdMIT Sandbox Environment Refresh
Are you utilizing the WebAdMIT Sandbox? If not, you should be! Sandbox is a duplicate test platform useful for testing and training purposes; any actions performed in Sandbox will not affect the live data in production. This tool provides users with a safe, “near-production” environment to test applications and run sample exports, among other actions. The WebAdMIT Sandbox is a copy of the WebAdMIT production environment with sensitive applicant information (such as surnames, email addresses, etc.) obfuscated.
The WebAdMIT Sandbox is refreshed between 9:00 a.m. and 2:00 p.m. ET every Monday. If Monday is a US or Canadian holiday, deployment is the next business day and includes all system changes from the preceding release. The WebAdMIT Sandbox environment is refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current Sandbox will be overwritten.
Professional Transcript Entry
The Professional Transcript Entry (PTE) service allows applicants to have specialists enter their coursework for an additional fee. This service is only available for completed coursework from accredited schools and can be used once an applicant has submitted and paid for their application.
Nearly 18% of applicants utilized the PTE service in the 2023-2024 cycle. Please note that 4.1% of applicants who used PTE did not approve the completed entries. Make sure to remind applicants that their applications cannot be verified until this step is complete. To quickly identify applicants that used PTE, you can filter applicants by the PTE Status field, available in the List Manager and Export Manager under the Applicant field grouping.
For more information on PTE, visit the Understanding the PTE Process resource in the WebAdMIT Help Center and review the PTE Overview resource available to applicants.
Q: What GPA customization options are available through NursingCAS?
A: NursingCAS automatically calculates several GPA types, including:
- Year-Level GPAs: Using Quality Points, NursingCAS calculates a GPA for each academic year. GPAs from your Freshman, Sophomore, Junior, and Senior years are subsequently combined with any post-baccalaureate coursework to create a cumulative undergraduate GPA, and then combined with any post-baccalaureate and graduate coursework to create an overall GPA.
- Course Subject Category GPAs: Course Subject Category GPAs are based on your overall GPA in each course subject category, regardless of academic year. During verification, NursingCAS ensures course subjects are placed in the correct categories so that GPAs reflect the appropriate coursework. Subject categories include:
- Biology/Chemistry/Physics GPA
- English GPA
- Mathematics GPA
- Other Science GPA
NursingCAS also gives schools the option to create Local GPAs, which allow you to create a customized GPA from all classes in desired subject areas, classifications, and academic years. Once a Local GPA is configured, each applicant has a GPA calculated based on their applicable classes. Local GPAs are also available when working with Lists, Exports, and Scoring. The Local GPAs feature is available under the Management panel, and access to this tool is controlled through Work Groups.
For more information how to build Local GPAs, visit the Working with Local GPAs resource in the WebAdMIT Help Center.
 Support for WebAdMIT School Users
As always, the dedicated WebAdMIT Client Support Specialist Team is available Monday through Friday, 9:00 a.m. – 5:00 p.m. ET to assist with questions about WebAdMIT features. The team can be reached at (857) 304-2020 or webadmitsupport@liaisonedu.com. Training is also available via webinars, on-demand courses, and the Liaison Academy. Please visit the WebAdMIT Help Center for further information.
Make sure to sign up to receive important notices through the Liaison CAS Status page for updates on future CAS and WebAdMIT outages.
If you have any questions, please contact Taylor Jaczko, AACN’s Director of Application Services, at tjaczko@aacnnursing.org. |
